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Executive Assistant

at Kin + Carta Americas

Location: Buenos Aires

Department: Office Experience

The role

We are looking for an Executive Assistant to provide extensive support to Kin + Carta executives in our fast-paced, technical consulting firm. The ideal candidate will be highly self-motivated with the core priorities of anticipating, organizing, and prioritizing needs

This individual must be confident and extremely flexible, shifting projects and priorities as they come, have a collaborative attitude, be exceptionally organised, multi-task efficiently, have strong communication skills, and maintain a high level of confidentiality.

Responsibilities:

  • Organizing, updating, scheduling and coordinating meetings, occasionally across multiple time zone
  • Helping with setup and preparation for internal company-wide events
  • Attending meetings and capture minutes, takeaways, and action items
  • Assisting with onsite events and general meeting logistics including finding a location, ordering food, attending the event or meeting to providing support, preparing materials, and other needs to ensure a successful meeting or event
  • Assisting with travel arrangements including booking of flights, hotels and car reservations, and other miscellaneous details as they arise
  • Completing and submitting expense reports
  • Communicating directly with clients or client EA’s to facilitate meetings, always maintaining an executive presence and level of professionalism 
  • Managing email, including interpreting requests and assist in implementing action
  • Driving various projects, including following up on action items in a timely manner
  • Helping to evaluate another office locations in the future
  • Willingness to approach tasks with a spirit of collaboration in order to problem solve with peers and clients

 

Minimum qualifications:

We want all new hires to succeed in their roles at Kin + Carta. That's why we've outlined the job requirements below. To be considered for this role, it's important that you meet all Minimum Qualifications. If you do not meet all of the Preferred Qualifications, we still encourage you to apply.

  • Experience managing frequently changing and complex calendars
  • Strong communication both verbal and written in Spanish and English
  • Experience with scheduling travel and logistics, both international and domestic
  • Experience preparing materials for client or internal meetings, including finalizing Keynote/PPT presentations or other peripherals necessary
  • Consider yourself technically savvy and are proficient specifically with MS Office, Keynote, Google Apps and other Apple/Mac software

Preferred qualifications:

  • Worked with latest tech and conferencing tools to ensure meetings take place seamlessly

About Kin + Carta

Kin + Carta exists to make the world work better by delivering transformative digital growth for our clients. As a digital transformation firm, we apply creativity, data, and technology to help clients invent, market, and operate new digital products and services that turn prospects into customers, and customers into advocates. Kin + Carta seamlessly integrates the strategic consulting, software engineering, and marketing technology needed to help businesses 'Make It Happen'. 

Consultants at Kin + Carta have the opportunity to: engage with the most cutting-edge emerging technologies, solve difficult problems for some of the world’s biggest companies, and work within a breadth of industries.

Kin + Carta is headquartered in Chicago and London with offices across four continents. Our culture and shared ways of working unite us globally, but it’s our diverse specialisms, our connections, and our courage that makes our firm a recognized best place to work.

We welcome our Kin to show up as their full selves every day. Because this is so important to us, Kin + Carta is proud to be an equal opportunity employer. To read further about our commitment to Inclusion, Diversity, Equity, and Awareness, check out our IDEA page on our website. 

If you need accommodations at any point in the application or interview process, please let us know. 

Your benefits

Hard work deserves big rewards. Joining us means you’ll be able to enjoy a wide range of benefits aimed at mind, body, spirit and enhancing your career.

Illustration of conversation blobs Affinity groups & culture committees
Illustration of graduate cap Internal & external training opportunities
Illustration of cyclical movement Bi-annual feedback cycles
Illustration of trophy Award-winning workplace culture
Illustration of award medal B Corp certified
Illustration of happy young person's face Prepaid health coverage for family
Illustration of mobile phone Computer kit and home office equipment
Illustration of discount symbol Monthly Wi-Fi reimbursement
Illustration of knife and fork Coupon for online grocery shopping
Illustration of person pointing to whiteboard English classes offered once per week
Illustration of heart health symbolizing insurance Additional week of vacation
Illustration of shield Quarterly salary adjustment

Apply for this role

Kin + Carta believes in creating a culture where diversity, regardless of its form, is just a part of who we are. We empower every individual to share what matters to them, subsequently creating an environment where every person, regardless of race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status, is treated as a valued member of our Kin!