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Office Experience Manager

at Kin + Carta Americas

Location: Buenos Aires

Department: Office Management

The opportunity

The role

As we expand our Buenos Aires office, we’re looking to hire a full-time Office Experience Coordinator for our growing firm. As a part of our Office Management Team, you will be instrumental in ensuring our employee and client Experience is top notch. You will own the first impression that all guests and team members have with Kin + Carta (K+C).

The ideal candidate is highly self-motivated and able to effectively anticipate, organize and prioritize the needs of our office. This individual must be confident and extremely flexible, shifting projects and priorities as they come. We’re looking for a candidate with a collaborative attitude, exceptional communication skills, and ability to maintain a high level of confidentiality.

 

Role responsibilities

  • Coordinate with senior stakeholders in our Buenos Aires office to execute our hybrid work strategy and ensure smooth office reopen & support in post-COVID world
  • Identify and implement hot desking software to coordinate hybrid employees 
  • Research and benchmark other organization's office reopen strategy to ensure compliance with legislation and best practices 
  • Collaborate with B-corp team to reevaluate office management vendor partners
  • Establish relationship and act as main point of contact with building management 
  • Organize, update and schedule meetings across multiple time zones
  • Work closely with other members of our Office Experience (OX) Team to ensure consistency across our regions and offices
  • Ensure guests and team members are comfortable and suited with what they need in the office space 
  • Assist with onsite events and general meeting logistics including finding a location, ordering food, attending event or meeting to providing support, preparing materials, and other needs to ensure a successful meeting or event
  • Manage branding and office design aesthetics to reflect global K+C brand
  • Complete and submit expense reports
  • Communicate directly with clients or client Executive Assistants to facilitate meetings, always maintaining an executive presence and high level of professionalism
  • Manage email, phone, including interpreting requests and assist in implementing action
  • Drive various projects, including following up on action items in a timely manner
  • Assist the Operations Team with any other general administrative needs

 

Minimum qualifications

We want all new hires to succeed in their roles at Kin + Carta. That's why we've outlined the job requirements below. To be considered for this role, it's important that you meet all Minimum Qualifications. If you do not meet all of the Preferred Qualifications, we still encourage you to apply.

  • 5+ years experience in office management 

 

Preferred qualifications

  • Extremely organized and have high attention to detail
  • Communication skills have always been your strong suit - both verbal and written
  • Strong sense of urgency and able to take initiative
  • Approachable and dependable
  • Experienced managing frequently changing and complex calendars
  • Work effectively and efficiently in a fast-paced environment with conflicting and changing priorities
  • Time management comes natural to you - you’re a self starter 
  • Willingness to approach tasks with a spirit of collaboration in order to problem solve with peers and clients
  • Consider yourself technically savvy and are proficient specifically with MS Office, Keynote, Google Apps and other Apple/Mac software
  • Anticipation - you constantly look ahead to identify and navigate roadblocks before they escalate
  • Able to see the company's overarching strategic goals and prioritize office requests and availability of executives to align with these initiatives
  • Experienced preparing materials for client or internal meetings, including finalizing presentations or other peripherals necessary

 

About Kin + Carta

Kin + Carta is a global digital transformation consultancy committed to working alongside our clients to build a world that works better #ForEveryone. Our 1,700 curious minds make creative connections between people, data and technology to create connected outcomes across the full lifecycle of the product and platform ecosystems.

We’re makers, builders and creators by nature, and we come to work every day to build experiences for some of the world’s most influential companies. We help businesses accelerate their digital roadmap, rapidly innovate, modernize their systems, enable their teams and optimize for continued growth. 

We are a technology business with trust and human connection at its heart. As a Certified B Corp, our triple bottom line focus on people, the planet and profit is at the core of everything we do.

We welcome our Kin to show up as their full selves every day. Because this is so important to us, Kin + Carta is proud to be an equal opportunity employer. To read further about our commitment to Inclusion, Diversity, Equity and Awareness, check out the IDEA page on our website. 

If you need accommodations at any point in the application or interview process, please let us know.

Your benefits

Hard work deserves big rewards. Joining us means you’ll be able to enjoy a wide range of benefits aimed at mind, body, spirit and enhancing your career.

Illustration of conversation blobs Affinity groups & culture committees
Illustration of graduate cap Internal & external training opportunities
Illustration of cyclical movement Bi-annual feedback cycles
Illustration of trophy Award-winning workplace culture
Illustration of award medal B Corp certified
Illustration of happy young person's face Prepaid health coverage for family
Illustration of mobile phone Computer kit and home office equipment
Illustration of discount symbol Monthly Wi-Fi reimbursement
Illustration of knife and fork Coupon for online grocery shopping
Illustration of person pointing to whiteboard English classes offered once per week
Illustration of heart health symbolizing insurance Additional week of vacation
Illustration of shield Quarterly salary adjustment

Apply for this role

Whoever you are, wherever you’re from and whoever you love, you’ll find an open door at Kin + Carta. It’s yours to walk through if you’re passionate about building a better world for everyone, and you’re keen to be part of a diverse and inclusive culture that plays to people’s strengths and thrives on togetherness.